Privacy Policy – CHR Faculty of Law

Introduction to our Commitment to Protect Privacy

“Here at the CHR Faculty of Law Legal Center for Constitutionalism and Human Rights, we pledge our utmost commitment to protecting and respecting the privacy of our members, community, students, practitioners, and all users of our website. Even as a leading U.S.-based legal and academic institution, we take our community and online relationships with our audience very seriously. For that reason, we’ve developed this Privacy Policy so you know how we handle the information we gather about you in terms of collecting, using, storing, and protecting. Our policy follows principles ingrained in respect, confidentiality, responsible use, and regulatory compliance as a routine part of our overall mission of promoting human rights and constitutionalism in the United States.”

Information About the CHR Faculty of Law Legal Center

The CHR Faculty of Law Legal Center for Constitutionalism and Human Rights is an academic center associated with the Faculty of Law of Charles University in the United States. Our Center promotes justice, equality, and knowledge about U.S. and international human rights law. We provide innovative instruction, practical legal training, and outreach for law students, attorneys, and advocates. Our website is our primary means for information, participation, and application to our programs. This Privacy Policy describes what information we collect from you when you use our website, apply for programs, and contact us for more information.

Scope of this Privacy Statement

“This Privacy Policy covers all personal information we collect via the sites located at https://chrprfcuni.com/, email communications ([email protected]), telephonic communications ((934) 396-5869), physical mail (200 Park Ave 88th Fl, New York NY 10166), and any related digital assets or other services the Center may provide. This policy is applicable to online data we collect as well as to offline data we may hold on users including students, attorneys, academicians, researchers, and the general public. We comply with the highest standards for protection of privacy under U.S. and, where appropriate, applicable foreign law.”

Personal Information We Collect

We gather various information to support, improve, and personalize our educational programming, events, and outreach. The information we collect includes:

Personally Identifying Information: Name, mailing address, telephone number, email address, date of birth, contact preferences.
Academic and Professional Information: Education portfolio, professional qualifications, materials submitted with applications (e.g., CV, transcripts), interest areas for legal issues/outreach.
Online Activity Information: IP addresses, web browser type and version, device identifiers and other information by collecting log data, cookies, and web beacons (see below), localization and other tracking technologies.
Correspondence Information: Copies of communications via email, telephone calls, or through online forms.
Event Information: Registrations and submissions whenever we host events, lectures, and conduct outreach programs.
Payment and Transactional Information: As needed, billing information for applicable charges (e.g., tuition, event registrations/contributions, and donations). We process all credit card transactions through third-party payment providers (we do not keep or store that information).

We do not knowingly collect or maintain personally identifiable information about children under 16 years of age. If we learn that we have collected such information, we will delete it.

Methods of Information Collected

Information is collected in the following ways:

Directly from users – We may invite you to provide certain information about yourself when you complete response forms, register for events, apply for programs, or contact the office via e-mail or telephone.
Automatically via our website – We employ cookies, web beacons, and web analytics tools to analyze use patterns on our website and to help improve your experience with it.
From third parties who have partnered with us – For example, universities or academic departments, event hosts or sponsors, payment processing centers – only when you have authorized or requested such partnerships.

We seek to gather only the information necessary for us to meet our educational, administrative, and legal requirements.

Purpose of Information Collection and Processing

Your data is collected for the purposes of:

Processing subscriptions to academic courses, events, and outreach.
Communicating information concerning academic courses, research opportunities (publications and conferences), and Center updates with users.
Personalizing user experience and tailoring the content of the website to your academic or business interests.
Processing payments (in relation to events, courses, donations) securely and safely.
Monitoring site traffic, page usage, and user journeys to improve the service and its value to users.
Fulfilling legal, regulatory, and accreditation obligations.
Operating the website in a secure and safe way to protect the Centre, its users, and academic partners.

We will never sell, rent, or lease your personal information to third parties for marketing or other purposes.

Legal Grounds for Processing Personal Information

Our center may process personal data based on the following lawful basis for processing:

Consent: When providing information voluntarily, or when persons opt-in to receive communication.
Contractual obligation: Processing applications, enrollment, or delivering services.
Legal compliance: Complying with statutory or other requirements under US and international law.
Legitimate interests pursued by our center: Maintaining and improving our programs, ensuring security, and promoting academic engagement, provided that it does not override your fundamental rights.

Information Sharing

The Center restricts the sharing of your personal information to that required for purposes of performing services or compliance with the law. These include:

Sharing with Authorized Faculty, Administrative Staff, Service Providers: The Center may share information internally with work group staff, faculty, administrators, and service providers that assist the Center in administration and outreach activities.
Sharing with Partners: The Center does not share personal data with marketing partners and never with third-party marketing companies or vendors. The Center may share information with trusted companies performing essential services on our behalf (e.g., payment processing, IT providers, event organizers), provided they are contractually obligated to protect your personal data.
Disclosure to Government Agencies: Where we believe disclosure is required or is permitted by the applicable local law or regulation, court order, or government request. In these cases, we may disclose such information to authorities and/or legal advisors while protecting it to the maximum extent permitted by such laws and local regulations. We will only make these disclosures if required to by law in your country.

We do not allow access to your information by third-party marketers and never share personally identifiable data without your explicit consent.

Information Security Practices

Keeping your information safe and secure is our top priority. Our Center utilizes strong security measures, including:

SSL (Secure Socket Layer) technology to encrypt information sent to or from our website
Regular security inspections and vulnerability checks
Passwords, accounts, and authentication for staff and faculty
Secure data storage, through the use of database encryption as well as blockchain and trusted cloud providers
Regular staff training on how to keep data safe

No strategy can be 100% successful, but we will make every attempt to correct a vulnerability or breach in a timely manner and will notify affected individuals as required by applicable law.

Retention and Deletion of Information

We only retain Personally Identifiable Information (“PII”) as long as necessary to reasonably fulfill the purposes for which it is collected and/or required by law or accreditation standard, or for contract requirements. Typical retention time periods are:

Application and enrollment information	Up to seven (7) years following last interaction unless state or national law, or accreditation standards, require retention for longer
Event and outreach information	Three (3) years following last activity
Payment information and transaction history	Seven (7) years primarily for audit and compliance reasons

Data is securely and destructively deleted after retention periods expire. You may request that the data you provided be deleted sooner, subject to legal and contractual restrictions.

Your Rights regarding Your Personal Information

We understand your right to access, correct, update, or delete your personal data. Depending on your jurisdiction, you may also have the right to:

Request a copy of the personal data we hold about you
Object to, or request restriction of, certain processing
Withdraw consent to use data at any time (where processing is based on consent)
Request data portability (in certain legal jurisdictions)

If you wish to exercise any of these rights, please contact us at [email protected] or (934) 396-5869 and we will respond promptly within the time limits required by law.

Cookies and Website Analytics

We use cookies, web beacons, and other analytics tools (like Google Analytics) that allow us to improve your experience and track aggregate site data. Cookies are files stored on your computer that allow us to recognize repeat visitors, help us support our users’ activities, and facilitate site administration. You can set your browser to refuse all cookies, or to alert you when they are being sent, but some parts of the site may not function properly for you if you do so. We only use analytics information for internal purposes and use it to improve our website. The information we collect from analytics tools is not disclosed to unaffiliated third-party businesses. For more details, please see our Cookie Policy.

Third Party Websites and Online Resources

Some pages on our site may contain links to other sites including academic partners, legal reference sites, or event registration sites. The Privacy Policy described in this statement applies only to our own website and other digitally delivered content. We bear no responsibility for the privacy practices or the content of the websites to which we provide links. We encourage you to consult the privacy policy of the site to which you are being directed.

Cross-Border Data Transfers

“As a U.S.-based organization that has an international reach, we may process or transfer personal data to and from countries outside your residence country. Where such processing or transfers of personal data occur, we take appropriate steps such as the use of contractual clauses and intragroup data transfer agreements to ensure your information is treated securely and in accordance with the relevant laws.”

Children’s Privacy Protection

We do not knowingly collect or solicit personal information from anyone under the age of 16. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us at [email protected]. We will take action to delete such information within a reasonable amount of time.

Compliance with Legal Requests

The Center will comply with all applicable laws and legal processes. As permitted or when required to do so by law, the Center will disclose information in response to court orders, subpoenas, and other lawful requests by law enforcement or other governmental authorities. In such instances, the Center will seek to provide the affected individuals with notice prior to disclosure, as required by Federal law, State law, or the applicable foreign law, unless otherwise prohibited. For purposes of such disclosure, the Center will also seek to ensure that only data for which disclosure is legally permissible is subject to a disclosure order. The Center seeks to strike a balance between good faith compliance with the legal process and respect for individual privacy rights and interests.

Changes to the Privacy Statement

We may change this Policy from time to time in order to accommodate changes in our practices, legal requirements, or the operations of the institution. Any such changes will be posted on our website along with an amended effective date. We recommend you periodically consult the website so that you will be aware of what information is being collected and how such information is used. Material changes to this policy will be communicated via email notice or prominent notice on our website.

How to Reach Us

Your inquiries, requests, and comments about privacy matter to us. If you have any questions or requests for us under our Privacy Policy or concerning our privacy practices generally, please contact us using this information:
CHR Faculty of Law Legal Centre for Constitutionalism and Human Rights
200 Park Ave 88th Fl, New York NY 10166
Tel: (934) 396-5869
E-mail: [email protected]
Website: https://chrprfcuni.com/
We try to acknowledge all contacts addressed to us in a timely and comprehensive manner.

Statement Accessibility and Language

This Privacy Policy is provided in English. English is the primary language of instruction and use at the Center. Translations or accessible formats are available on request, or for individuals who require facilitation or have other accessible format needs. Please contact [email protected] to request assistance in accessing and/or comprehending this policy.

Academic and Research Activities

As an academic institution, the Center is allowed to process data for research purposes, in accordance with ethical standards and applicable laws. The data processed for research purposes is anonymized, whenever it is possible to do so, in order to protect the anonymity of the data subjects. All research involving personal data must be approved by the Center’s ethical review board, and all participants must be informed of the research’s objectives and of the intended use of their data prior to taking part.

Your Preferences and Choices

You may control the use of your information for communications, notices of events and activities, or marketing updates. You may opt out from receiving non-essential (promotional) emails by following the unsubscribe process or contacting us directly. If you have opted out from receiving such communications, we will no longer send you messages of this type.

Notification of Personal Data Breach

If your personal information is compromised in an unusual and unlikely event, the Center will act quickly to limit the impact of the breach, understand its consequences, and notify affected individuals and appropriate authorities in accordance with the law. Our protocol for responding to these incidents involves prompt investigation, mitigation, and communication with the campus community.

Commitment to Continually Improve

“We take privacy and security of your data seriously. That’s why we are committed to regularly reviewing and updating our practices to reflect relevant legal standards, technological developments, and the needs of the academic and legal community that we serve. We welcome feedback on how to enhance our privacy practices.”

Governing Law and Jurisdiction

This Privacy Policy is governed by the laws of the United States and of the State of New York. You agree that any dispute arising under this policy shall be resolved exclusively in the courts located in New York, NY, without regard to conflict of law provisions.

Effective Date of Policy

This Privacy Policy is effective as of June 1, 2024. It replaces all prior versions. Your continued use of our website or participation in the Center’s programs constitutes your assent to the terms provided herein.

Privacy FAQs

Q: What information do you collect when I apply for a course or event?	A: We collect your name, contact email, academic background, and other application materials from you in order to process your application on a lawful and secure basis.
Q: Can I obtain the deletion of my data?	A: Yes. Please send your request to [email protected] and we will process it as required by our legal and contractual obligations.
Q: Do you ever share my email address or phone number with third parties?	A: No. We only share information with trusted service providers needed to conduct our operations, and never share with third parties for marketing purposes.
Q: How can you guarantee that my data is safe?	A: We use encryption, secured storage, and regular security reviews to safeguard all personal information.
Q: Where should I direct my privacy concerns?	A: Please contact our Data Protection Officer at [email protected] or (934) 396-5869.

Summary of Your Privacy Rights and our Responsibilities

At the CHR Faculty of Law Legal Center for Constitutionalism and Human Rights, privacy is at the heart of our mission to promote justice and equality. As such, we only collect the data that we require, safeguard it with state-of-the-art protections, and respect your rights to access, control, and delete your data. We commit to transparency, compliance with the law, and a spirit of continuous improvement, so that you can participate in our programs and community with peace of mind.